Often, businesses and companies are overwhelmed by large volume of work. This is even further compounded with time-consuming daily business tasks. If you and/or your employees are struggling with task completion day after day, you should highly consider using outsource companies to recruit a virtual assistant.
So, what are the best steps you should adopt in hiring a virtual assistant?
Step #1: Identify the Tasks You Want the Virtual Assistant to Handle
This is the first important step you should adopt when seeking to outsource to a virtual assistant. So, start by looking into your weekly and daily workload in order to identify those time-consuming and demanding tasks that are better handled by an external assistant.
Typical examples of office task you should consider contracting out to a virtual assistant include the following;
- Organizing/filtering emails
- Responding to enquiries
- Setting and scheduling appointments
- Travel arrangements
- Social media and content creation management
Step #2: You Should Carry Out a Cost-Benefit Analysis
This will help you determine whether or not you would be cutting cost by hiring outsource companies to accomplish your office tasks virtually. You should weigh the number of hours you will be freeing up daily (so you can focus on core activities) against how much you will be paying the virtual assistant.
In all, outsourcing is a great way to save money. If you decide to go for a US-based virtual assistant, you should target paying somewhere between $10 and $29 per hour, which is the national standard.
On the other hand, hiring offshore virtual assistant through outsourcing would cost as little as $2-$4 per hour, particularly for Philippines virtual assistants. In essence, you will save much more when you opt for offshore virtual assistance outsourcing.
Step #3: Consider Creating an Organized Process for the Virtual Assistant
While a virtual assistant should know the roles to play and how to go about the roles as a professional, you should consider creating organized process in line with your goals, for the virtual assistant to work with.
In fact, you should get this organized system ready before hiring the virtual assistant. The organized work system or process may include documents that contain the instructions to follow or a tutorial video. Put the pieces together as one file and make it available to the virtual assistant as a reference point.
In addition, you should also consider plotting out the duties of the outsourcing provider on a monthly, weekly and daily basis. This will help provide direction for the workload.
Step #4: Prepare the Required Paperwork
When hiring outsourcing companies to manage your daily business tasks, you should prepare the necessary paperwork such as a freelance contract agreement. This contract will spell out the terms of job, including the agreed rate, task scope, time-frame for the project as well as offenses that may attract contract termination.
These four steps are helpful in hiring a virtual assistant through outsource companies.
Daven Michaels is a New York Times Best Selling Author and CEO of premiere global outsourcing company, 123Employee. The company employs hundreds of young bright individuals on three continents. His International event, Beyond Marketing Live! inspires entrepreneurs to build & grow their business with revolutionary new theories and systems allowing them to design the business and personal lifestyle of their dreams.